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Singapore Employment Pass Scheme
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If you have been deployed by your company to Singapore for work, there are be a number of work passes that you may qualify for, among which, is the Singapore Employment Pass (EP). Here’s all you need to know about qualifying and applying for the EP.
An Employment Pass or EP is a Singapore work visa issued by Singapore’s Ministry of Manpower to foreign professional employees, managers, and owners or directors of Singaporean companies. This work visa allows you to live and work in Singapore, as well as travel in and the country without having to apply for entry visas.
An Employment Pass is usually valid for 1-2 years and can be renewed after. Possessing an EP also makes it easier for you to apply for permanent residence (PR) in Singapore.
How do I qualify for an Employment Pass?
To qualify for a Singaporean Employment Pass, you need to:
- Draw a minimum fixed salary of S$3,600 per month. This usually applies to young graduates. More experienced candidates may need higher salaries to qualify.
- Works in a managerial, executive or specialised job.
- Possess a tertiary degree from a reputable university. A strong professional employment history and high salary may compensate for lack of education.
Do note that these are general guidelines – the authorities review all Employment Pass applications before approval is granted.
There is no limit to the number of EPs that can be granted to an employing Singapore company.
What documents do I need to apply for an Employment Pass?
- An EP Application Form 8, duly endorsed by the employing Singapore company
- A copy of your latest resume and relevant educational certificates
- References/testimonials from previous employers
- A passport-size photograph of yourself, taken within the past three months
- A copy of the personal particulars page of your passport
- A copy of the business profile of the employing Singapore company
- A detailed description of your job duties
- A detailed description of the activities and/or products of the employing Singapore company
Beside the eight documents described above, you may have to supply additional supporting documents as needed. You will also need to have any non-English documents officially translated into English.
How do I file my Employment Pass application, and how long will it take to process it?
There are two ways to file your Employment Pass application:
- You may register online if the employing Singapore company has registered for an EP online account. Online applications are usually processed within 3 weeks from the date of submission.
- You may also submit a manual application, which allows for the attachment of all supporting documents (which cannot be done online). Manual applications are usually processed within 8 weeks from the date of submission.
The overall processing time of your application may vary by several days or weeks.
This is due to several factors, such as the credentials of the employing Singapore company, the qualifications of the applicant, and the availability of supporting documents.
How do I know if my Employment Pass has been approved, and how do I collect it?
When your Employment Pass application is approved, MOM will send an In-Principle-Approval (IPA) letter to the employing Singapore company’s address. The IPA letter is valid for 6 months from the date it is issued.
To collect your pass, you will need to come to Singapore and present a copy of the IPA letter, your passport, and any other documents that may be requested in the IPA letter. A one-time entry visa will be issued to you to enter Singapore and collect your Employment Pass.
Your IPA letter may require you to go through a medical test and produce the report when you collect visa. You may opt to do the medical test in an established clinic or hospital in your home country, or when you arrive in Singapore.
If you applied for Dependent’s Passes and/or Long-Term Visit Passes for your family, you can collect these at the same time.
Do note that all EP applications are not considered final until you have received an In-Principle-Approval of your application. Please do not make any prior relocation plans.
I have successfully obtained an Employment Pass. Can I bring my family to live with me in Singapore?
You can, if you draw a minimum fixed monthly salary of S$6000. Spouses and children of successful Employment Pass holders can apply for a family visa known as a Dependent’s Pass (DP) during or after the approval of the EP.
DPs are approved automatically once the EP application is approved and expire at the same time as the EP.
Common-law spouses, unmarried handicapped children (above 21 years old), and unmarried step-children (under 21 years old) of successful EP holders can apply for a long-stay visitor visa known as a Long-Term Visit Pass (LTVP).
Similar to the DP, LTVPs are approved automatically once the EP application is approved and expire at the same time as the EP. Parents of successful EP holders can also apply for the LTVP, but the successful EP holder needs to draw a minimum salary of S$12,000 (from 1 January 2018 onwards) in order for them to qualify.
I was rejected for an Employment Pass. What should I do?
If your initial Employment Pass application is rejected, do contact us.
We will work closely with MOM to explore the possible reasons for the rejection – and when appropriate, we can help you to submit an appeal that directly addresses these reasons.
Appeals are usually processed within 4-6 weeks, and will ly be approved once the additional details submitted are deemed satisfactory by MOM.
How do I renew my Employment Pass?
An Employment Pass renewal form will be sent to your employer’s registered address three (3) months before your EP expires.
The renewal application should be completed and submitted to MOM at least four weeks before your EP expires. If your renewal application is approved, your employer will receive an approval letter.
You will need to visit the MOM office to collect your new EP.
For more information about Employment Passes, see Employment Pass FAQs.
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Process on How to Get Employment Visa For Dubai, UAE
An employment visa is a gateway towards an international work experience. The skills and abilities of an employee get polished once he is exposed towards the international work culture. Today, we are in a world where the technology has connected every corner and has developed into a small village.
Today’s companies have got a large landscape where they are able to focus on international recruiting, helping a business entity grow with multi-culture and multi-ideas under a single platform.
This technique has been one of the crucial decisions held by the UAE business entities that have molded the entire nation to be one of the fastest growing countries in all aspects.
UAE Employment Visa
An employment visa is required to the onboard employees from different regions of the world. Dubai employment visa is issued by the Ministry of Labour (MOL) for a duration of 2 years.
The employer or the business entity initiates the visa process for the future employee by fulfilling the UAE employment visa documents requirements stated by the General Directorate of Residency and Foreign Affairs (GDRFA).
Upon completion of the process, the employee will be issued with a work visa along with a residence visa and a work permit that becomes a mandate for every employee working in the Emirates.
UAE Employment Visa Process
The UAE employment visa process can be done through online and offline mode. The MOL has initiated the process of introducing a website which would serve the purpose of the employment visa process at a fast pace.
Moving on to the offline mode, the documents are to be submitted at the typing centre or a service centre authorized by GDRPA.
Once these are submitted, it is advised to keep a track to know the visa status, which can be done through an online process, or with the help of the employee’s passport number.
How to Check Employment Visa Status Online in UAE?
To get a clear idea regarding the employment visa status, the employee can get the status details through the online process by visiting the GDRFA website and submit the necessary details.
How to Check UAE Employment Visa Status with a Passport Number?
To have a clear check on the UAE employment visa status with a passport number one can also track the status. To track the same an employee needs to visit the official website of the country and enter the employee passport number and click on ‘Submit’.
On the other hand, obtaining a work permit is essential as it provides the authority to the employee to work in UAE. The processing time for Dubai work permit is almost 10-15 days.
How to Obtain a Work Permit in Dubai?
Work permit requirements involve:
- Visa Quota Approval from Ministry of Labour
- The signing of the offer letter
- Receiving a work approval permit from the Ministry of Labour
- Obtaining employment entry visa and going through a medical test
- Receiving the Emirates ID and submitting labor contract
- Obtaining the receipt of a work permit
A business entity needs to take care of its valuable assets ‘employees’. The power of onboarding and off-boarding an employee lies in the hands of an employer and a business entity.
Dealing with the same process with a huge number turns out to be a complex process, but if one doesn’t take the risk, the international vibrancy within the organizations lacks to a great extent.
Now you must be wondering how to initiate this process? How to deal with the government authorities to either onboard or off-board an employee? Well, don’t worry! The answer to your queries lies below.
Commitbiz | Your Guide to a Visa in the UAE
Commitbiz is a global business consultant and has been exceptionally performing well in delivering its services. The organization helps business entities ranging from the incorporation, accounting, and taxation, financial structure etc.
We understand the core complexities that goes behind establishing a company. At the same, international hiring and dealing with the visa processes ads more burden.
After a thorough analysis and deep understanding, we have come forward to issue visa services to our clients in order to ease out the process. Few of our visa services in Dubai include:Our visa experts will help your business at each step of visa processing, thus making it easier for your business to focus on growth and development. To initiate your first step towards visa services, do contact us – we’d be happy to help.
UAE Employment Visa Process (step by step guide)
We are covering step by step guide about UAE Visa Process for employment purpose,read our full guide about theemployment process from receiving a job offer tillreceiving of a work permit and visa stamping on passport in the UAE.
Receiving a job offer(offer Letter):
The employment processin the private sector involves receiving a formal job offer, it also known asJob offer Letter, signing the employment contract, receiving a work permit anda work visa.
What is Job OfferLetter:
An offer Letter or Joboffer Letter is a formal offer of employment from a company (sponsor). When acompany (sponsor) makes a verbal job offer, the hiring manager or HR departmentof the company will typically call the selected applicant to let them know thatthey are being offered the job.
What Details need tobe written in Job Offer Letter:
The offer letter containsall important details of the job and an annex that summarizes the mostimportant aspects of the UAE Labour Law.
The most common andimportant details to be included are:
1: Job Description
2: Basic Salary
3: Total Salary
5: Date of Employmentbegins etc
Please note that bothparties must sign the Job offer letter, it will only become valid once itsigned by both parties.
UAE LABOUR LAW aboutJob Offer Letter:
As per UAE LABOUR LAW,an offer letter made to a foreign (expatriate) worker becomes legally bindingafter it is signed by both parties. An offer letter to a foreign worker signedby both parties becomes a legal contract.
Can Company change, orEdit Job details after worker sign:
Hence, after signing,the employer (company) is not allowed to alter or replace any provisions of theoffer letter unless such changes have the consent of both the employer (company)and the employee (worker), are within the scope of law and do not compromisethe rights of the employee (worker).
Do not sign until youunderstood what is written:
This is company (employer)responsibility to ensure that the employee (worker) has read the offer letterand understood it.
If it is proved incourt that a worker (employee) did not go through the details of offer letterbefore signing the ministry of labour contract, the employer (company) will befined 20,000 AED for submitting incorrect data to Ministry of Human Resourcesand Emiratisation.
What you have signed inoffer letter will print on Ministry Contract:
If the employee(worker) is in the UAE, he must sign the offer letter before the employer canseek MOHRE preliminary approval for his employment process.
Employers mustdisclose the terms of the offer letter to MOHRE. A copy of the offer letter is storedin the MOHRE database. Employees (workers) are issued work permits or visas signed offer letters by candidates or selected applicants.
Signing the Ministry Contract:
The employment contractalso known as Ministry of Labour Contract is a document that need to be signed byboth the employer (company) and the employee (worker) in which the latterundertakes to serve the company and works under company’s management against anagreed fee paid by the employer (company).
As we have discussedabove that the employment contract should be the offer letter signedby both parties (company and worker) and must be submitted to MOHRE within 14days of the employee's (workers) arrival in the UAE the employmententry permit or from the date of status change (if you are in a status whichallows you to transfer your visa; i.e. not having violated any law).
Available Languages in employmentcontract:
In January 2016,Ministry approved and added more languages on the job offer and Labour contract.
In addition to Arabicand English, employees (workers) can choose from the following 9 languages:
This applies to workerscoming from outside or workers those residing in the UAE that are seeking a newjob, changing sponsor or moving from one company to another.
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Cost of processing a set of documents – 5 500 000 IDR
Work visa KITAS | Index 312 for a foreigner is issued to the employing company for an employee to work in the specific position.
It is impossible to get a work visa first and look for employment afterwards. First, one has to find an employer or start their own company, and only after that to obtain their work KITAS
The government of Indonesia has a policy of prioritizing native applicants, therefore, applying for work visa, companies must justify the necessity of employing a foreigner to a specific position.
Some positions are totally unavailable for foreigners, and it is impossible to obtain a work visa for employment in those positions.
Work permit validity term depends on a number of factors.If you are a foreign professional in commerce of consulting, or service sector, you can obtain a non-extendable work permit valid for 6 months. A new permit will have to be obtained afterwards.
The same applies to foreign professionals in industries related to machinery installation and maintenance, and to secondary school teachers.
Open meImportant Information!
Employees in managerial positions in a PMA company have the right to be granted a 1-year work permit with an option to extend for up to 5 years.
1-year valid KITAS holders have the privilege of one-off duty-free import of personal belongings provided that customs formalities are cleared within three months following entry to Indonesia.
One sea freight and one air freight per family are allowed.Our company handles work visa paperwork and is ready to take over all arrangements to prepare required documents upon your arrival to Bali.
On average, work visa issuance procedure takes 1.5-2 months and consists of several stages.
First stage | TELEX
First, RPTKA expatriate manpower employment plan and its term of validity are established in Jakarta.
After that, applicants have to pay the tax 100 USD per month and apply for work permit | IMTA and a special document | TELEX to obtain work visa.
TELEX has to be requested in advance for a specific Consulate or Embassy of Indonesia and must be approved by the Head Office of Immigration Service of Indonesia in Jakarta.
The procedure of issuance and approval of TELEX takes 10 labor days.
From company employer
Copy of SIUP
Copy of NPWP
Copy of SKTU
Copy of TDP
Copy of ACT NOTARY
A copy of the employment contract with the applicant
Copy of ID | KTP direktor
10 company’s letterhead with the seal
from the applicant
Color scan copies of all pages of the passport valid for at least 18 months.
CV in English
If some of the listed documents are not available, we can help you solve this problem. For details, please contact our specialists.
Upon confirmation of TELEX, we will send the document and a supporting letter to your e-mail.
Second stage | Visa procedure
To obtain Work visa, Indonesian Embassy will require:
Passport valid for at least 18 months following the date of entry to Indonesia
A copy of the main page of passport
A copy of passport page bearing a stamp of entry to the country where you apply for visa
Filled out questionnaire
2 light background color photos
Ticket to Indonesia
Visa fee of 105 USD is paid in the currency of the country where the Consulate or Embassy is located.
Visa cost and application procedure can vary depend of Embassy of Indonesia. For details, please contact our managers.
Visa issued basing on the above mentioned documents is called VITAS. Upon applicant’s entry to Indonesia, they have to convert VITAS into ITAS | Izin Tinggal Terbatas (a temporary stay permit) in the local Immigration Office, obtain a MERP (multiple re-entry permit) and a KITAS card | Kartu Izin Tinggal Terbatas.
Third stage | Visa registration
To get a permit to stay and a permit for multiple re-entry, you have to submit your passport within 7 days upon arrival to Indonesia
We handle paperwork related to issuance and extension of all types of Indonesian visas on Bali. For details, please contact us.
Cost of TELEX – 5 500 000 IDR | ~415 USD
Cost of Re-entry permit | 6 month – 1 500 000 IDR | ~120 USD
Cost of Re-entry permit | 12 month – 2 000 000 IDR | ~155 USD
Open meImportant Information!
Permit to stay and permit for multiple re-entry are mandatory.
Procedure of extension of work visa should start not later than two month before its expiry.
List of documents required for extension is the same as that for initial issuance.
At the end of the validity period have to close KITAS.
Closure of 6 month KITAS (EPO) – 500 000 IDR | ~38 USD
Closure of 12 month KITAS (EPO) – 800 000 IDR | ~60 USD
Open meImportant Information!
The web site is maintained updated, but immigration legislation and regulations change frequently. Therefore, for details please contact us
Our company is an officially recognized agency and a member of AJAKINDO association.
We deliver services of reliable European quality and always ready to help and advise on any issue any time. We employ dependable professionals and you will enjoy dealing with us.
Sample Letter of No Objection Certificate From Employer
Applying for a visa all by yourself can be a hefty affair. This can particularly be true if you don’t have a first hand experience with applying before.
Even though you have most of the documents you need right away, there are certain documents, such as the No Objection Certificate from employer that needs to be collected from your company or the flight reservation for visa you need to make well before you apply for the visa.
The No Objection Certificate from employer is one of those important documents most people tend to miss out on or get wrongly done.
If you’ve tried digging the internet for the right format for No Objection Certificate, you’ll know that the results can be very vague and quite confusing.
Moreover, there are very less templates available for very specific reasons such as no objection certificate for obtaining a visa.
We’re aware of the challenges that you have to go through and we, certainly, have the solutions to those. So, as you’ve already landed at the right place, let us help you out a bit with your application for a visa by providing some quick guidelines as well as some of the best sample templates for the No Objection Certificate from employer!
GENERAL GUIDELINES FOR DRAFTING A NO OBJECTION CERTIFICATE
The No Objection Certificate from employer, as the name suggests is letter, provided by your employer stating that the company has no objection towards you traveling abroad. The letter also assures that you are permitted by the company to visit a foreign country for a specific period of time and does not have any intentions of staying back in their country.
Through the No Objection Certificate, the company not just declares that you have the the approved leaves for the visit, but also the necessary funds to support you through the entirety of your travel.
Since no government would want to intake potentially troublesome visitors who don’t abide by their laws, the No Objection Certificate from employer will do the job of guaranteeing the visiting country’s government that you won’t be a burden to their country after reaching there.
So, while arranging for your employer to write to the consulate or embassy, it is best if you could draft the letter by yourself or copy and fill up a good ‘No Objection Certificate from employer’ template, and get it duly signed and sealed by your employer. If you’re still worried, don’t be. Here are some basic guidelines that you can check to make sure everything’s done correctly:
Writing on company letterhead: most professional business letters, you should also stick to the standards by writing the No Objection Certificate on your company’s letterhead.
Striking the right tone: An NOC is naturally supposed to be written in a clear and concise tone without having too much of narration. Just be formal is all that is to be said here.
Including the key information: While keeping it formal, you must not forget to address the key information that includes:
- Name and designation of the applicant employed by the company
- Purpose and duration of the international tour to the visiting country
- Annual/monthly salary of the employee
- Declaration of no objection against the employee’s international visit
- Mention of leave approval for the complete duration of the travel
Closing the letter: Since the letter has to be verified by the immigration office, you’ll need to close it off by including the employer’s signature and full name, address of the company, and finally, the official round seal of the company.
For easing you through your visa application process, we have also prepared some sample templates for No Objection Certificate from employer that you can use for your reference. You can even copy them and mail the format to your employer, so that you get the task done fairly quickly.
SAMPLE #1: NO OBJECTION CERTIFICATE FROM EMPLOYER FOR TOURIST VISA
Name of the Employer,
Full Address of your company
Full Address of the Embassy/Consulate
Subject: No Objection Certificate for (Employee’s Name)
This letter is to confirm that Mr./Mrs. _________ is an employee with our company since _____ on a full-time basis. He is currently working as a ________(designation) at ________(company name) and his annual salary is USD _____ P.A.
Mr./Mrs. ______ has expressed his/her interest in visiting _______(name of the country you’re visiting) for leisure and tourism purpose. Our company has no objection regarding his visit to ______(name of the country) for _____ days.
I’d also to let you know that his/her leaves have been approved from ______ (leave starting date) to _______(leave ending date) for this overseas trip. We’re expecting Mr./Mrs._______ to report for work on _____ (date) on the expiry of his approved leave.
If your office requires any further details for enquiry, please feel free to contact us.
(undersigned, with round seal of the office/department along with stamp)
Name of the employer,
SAMPLE #2: NO OBJECTION CERTIFICATE FROM EMPLOYER FOR BUSINESS VISIT
Name of the Employer,
Full Address of your company
Full Address of the Embassy/Consulate
Subject: No Objection Certificate for (Employee’s Name)
This letter is to formally introduce Mr./Mrs._______, who holds the position of ______ (designation) with ___________(name of the company), is visiting ________(city and country) on ______ (date). We do not have any objection regarding his overseas business visit.
During his stay in ______(country), Mr./Mrs ___________ will be attending certain business meetings with _________ (name of client) as a representative of our company.
Since the meetings are strictly related to sales, it would not involve any kind of technical training or assistance. The stay in _______ (country) would not exceed the legally permitted period, and Mr._______ does not have any intentions of immigrating to ______(country).
Furthermore, the company is completely taking responsibility of all the expenses during his stay in _______(country), including the flight tickets from ______(home country) to _____(visiting country) and back.
Your assistance in granting him a visa would be greatly appreciated.
(undersigned, with round seal of the office/department along with stamp)
Name of the employer,
So, that’s all to it. If you had been overwhelmed by the difficulty of finding sample templates for a No Objection Certificate, you’d be surprised by now, to know that it was this simple a task!
In case you need a personalized No Objection Certificate from employer, we have a very friendly support staff that can take care of it — simply inform us about it while selecting the right package for your flight itinerary for visa or hotel booking. For more information, contact us right away!
Working in Europe — How to get an EU Visa / Work Permit
Anyone who meets the criteria and requirements set by the European countries can work in Europe. Most European states have their programs, through which they tend to lure foreign professionals and fill job shortages in different fields in the country.
The Schengen work visa does not exist. You can get a Schengen visa for other purposes, as tourism, visiting family and friends, business, medical purposes etc. However, you cannot get a Schengen visa to work in Europe. You are not permitted to work while holding a Schengen visa for other purposes, as well.
Still, you can work in the Schengen Area if you hold a National (D) Visa for employment purposes issued by one of the 26 European countries part of the Schengen Zone.
Each of the Schengen member countries has its own visa policies, which policies differ from one country to the other. The employment visa programs in the European countries have been established to cover the labor needs of the respective countries and fill job shortages.
Therefore, employment visa criteria and requirements, as well as the application process, depend a lot on the labor needs of each country.
Who needs a visa to work in Europe?
Citizens of the USA, Australia, Canada, Israel, Japan, New Zealand, Switzerland, as well as EU citizens do not need to apply for a work visa to Europe. However, upon arriving at the country where they will be working, they have to apply for their residence and work permit.
Citizens of other countries must apply and get an employment visa before entering the Schengen territories for work purposes.
What are the requirements for a European Work Visa?
The standard requirements for a European employment visa are as following:
- Application Form. Fully completed and printed twice. Do not forget to sign both copies at the end!
- Two identical photos. These photos should be taken within the last three months, according to the common Schengen visa photography criteria.
- Valid passport. Your passport should be no older than ten years and valid for at least three more months, on the date you plan to exit the Schengen territory. Make sure it has at least two blank pages for the visa sticker.
- Roundtrip flight reservation. This should indicate the dates and flight numbers of entry and exit from the Schengen area. Here you can learn more about how to book a flight reservation for EU visa application!
- Travel medical insurance. Covering any medical emergency with hospital care and travel back to one’s native country due to medical emergencies, up to 30,000 euros. Insurance must be valid in all Schengen countries and purchased before picking up the visa.
- Proof of Accommodation. A document that shows where you will be residing in the Schengen Area, i.e. rent agreement.
- Employment contract. An employment contract signed between you and your future employer, residing in the Schengen territory.
- Proof of Academic Qualifications. As diplomas, certificates, grades’ transcript etc.
- Proof of language knowledge. Most countries want you to fit in even if you are planning to work there only per one year. That is why many of them will ask you to meet a specific level of knowledge of their official language.
Please note that these are only the basic requirements that you will have to provide in order to get a work visa to Europe. Each of the Schengen member countries, as well as other European states outside of this zone, have their additional requirements.
To get a European work visa, follow the steps listed below:
- Check what Employment Visas the country where you wish to work offers.
- Figure out if you qualify for a work visa to EU.
- Meet the criteria for an EU work visa. Some of the countries will require from you to get a job prior to applying for a visa. Make sure you fulfill these kinds of requirements before applying to get the visa.
- Collect the required documents for an employment visa.
- Schedule a visa interview.
- Attend the interview with all the required documents with you.
- Wait for you visa to be processed!
Keep in mind that this is only the standard procedure to apply for an employment visa in Europe. The exact process may differ from one country to the other.
Where to apply for a European Working Visa
Submit your visa application at the body that represents the country where you will be working, in your country of residence. This body could be one of the following:
- Their embassy
- Their consulate
- A visa application center
In case you need to enter the Schengen Area for a short stay, and you do not know where to apply check the rules on Where to apply for a Schengen Visa and How to Choose the Right Embassy/Consulate/VAC to Submit the Visa Application.
When to Apply for a Visa to Work in Europe
You are highly advised to apply for a work visa to Europe at least two months prior to your trip to the Schengen country where you plan to work in. The reason for that, is because the European embassies make take six weeks to process an employment visa application. In extraordinary cases, the processing time may be extended up to 12 weeks.
How long is a work visa valid
Most European Work Visas are valid for one year. Still, in most countries, the visa holders have the chance to apply for a visa extension, upon the expiration of their visa.
The validity of your visa, as well as a few other details will be written in the visa sticker affixed in your passport. Read the visa sticker in your passport carefully for more information.
Can I extend an EU work permit?
You will be able to extend an EU work permit in most countries. There is an application process and some required documents, which you will have to collect and submit at the competent authorities in your European country of residence, prior to your visa / residence permit expiration.
Last Updated on October 26th, 2018
Sample Letter From Employer For Visa Application
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This post was most recently updated on April 11th, 2019
When applying for a visa to some countries, you may be asked to provide a letter of employment. This letter is similar to the letter you received when you started working at your current job.
However, it is a little different.
A letter of Employment for Visa application is written to show that the employee is still employed at the company and that he or she is expected back after their trip.
In this article, you will find information and inspiration for writing a letter of employment for visa application.
This letter and your letter of invitation will be used at the visa interview.
What is the Purpose of a letter from employer For Visa Application?
There are 3 major functions a letter from employer serves during the visa application process;
Provides proof of your Solvency
This is the most important function of the letter from your employer required during the visa application process. Before you obtain a visa, you must convince the embassy that you have enough money to support yourself and fund your stay (especially if your visa restricts you from working during your visit).
In this case, the letter would detail information regarding your length of stay at the company, your position. But most importantly, your monthly salary, and as a plus, could include an enclosure of your most recent pay slips.
Serves as Employment Verification
Alongside verifying the state of finances, the letter from your employer would also serve as proof of employment or a certificate of employment of sorts. Because, when requesting a short term visa, this kind of verification may be instrumental to its approval.
Detail the Nature of the Assignment/Business to be Conducted
If your trip is being initiated or sponsored by the company, a letter from your employer could facilitate the process significantly. The letter would carry details of the assignment or training you (or any staff) would undertake on arrival into the country as well as provide a guarantee that the company is financially responsible for your stay and all travel expenses incurred.
Components of a Letter from Employer for Visa application
A letter from employer for visa application may serve a variety of functions. Regardless of its intent, the letter must have the following components/ characteristic features
- The letter must have the signature/stamp of the employer (or a designated representative of the employer)
- Write the letter on company stationery; bearing the company letterhead…etc.
- In addition, The letter must reference the employee’s name and position.
- Also, Summarize the employee’s duties
- In conclusion, state the salary of the employee. This will demonstrate solvency
If it is a work assignment –
- Explain the nature of the business/assignment
- State the company’s willingness to finance the trip and travel expenses
- Enclose a letter from the company you are going to visit (not mandatory)
Sample Letter from Employer for Visa Application (Employment Verification)
25th July 2018
(The Embassy name)
(The Embassy address in your country)
Barbara C. Ford: Passport No – 123456789
I am writing to confirm that Ms Barbara C. Ford is an employee of Delchamps Tech. Co. and is working as a Nuclear Equipment Operation Technician.
Ms. Ford has been an employee since January 2010 and her total remuneration is $60,000 per annum before deductions. Her job at Delchamps Tech Co. borders on the use and maintenance of nuclear equipment to carry out a variety of analytical functions and tests.
She intends to visit the (destination) in the period spanning her work leave, in November 2018. Thus, we would appreciate it if you provided her with all the necessary assistance during this time. Probably, this might improve her performance when she resumes subsequently.
Kindly contact us for any further clarification you might require.
Margaret D Honeycutt
Employee Relations officer
For: Delchamps Tech Co.
Sample Letter from Employer for Visa Application (Detailing the Purpose of Your Visit)
20th May 2022
(The Embassy name)
(The Embassy address in your country)
Philip P Kimura: Passport No – 123456789
I am writing to confirm that Mr. Philip K Kimura is employed with Audio Visions Limited. And He works as a reporter and correspondent.
Mr. Kimura has been an employee since January 2018 and his total remuneration is $85,000 per annum after deductions. In addition, his job at Audio Visions Limited relates to carrying out reports and correspondence for the company’s news outlet.
He is a representative of Audio Visions Limited to the Annual Reporters and Correspondents Conference titled – The way forward in Correspondence. The conference is scheduled to hold on the 17th of August 2022, and his expenses will be fully catered for by the company.Kindly contact me at firstname.lastname@example.org for any further clarification you might require.
Will A Baron
Audio Visions Limited
How to use the Letter of Employment for Visa Purposes
When a letter of employment is required for visa purposes, it is expected that you have it as part of the documents that you would present at your visa interview. In some cases, you would need to include it in your application package. Please find out if you would need a letter of employment for your visa application before requesting one from your employer.
I wish you the best in your visa application.
Other Invitation Letters for Visa
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